Position Profile


Down East Partnership for Children


Rocky Mount, NC


The Down East Partnership for Children of Nash and Edgecombe Counties (DEPC) is a non-profit organization located in Rocky Mount, North Carolina. DEPC is “Committed to Launching Every Child as a Healthy, Lifelong Learner by the End of the Third Grade.”

Because today’s children are tomorrow’s leaders, parents and workers, the DEPC believes everyone has a stake in making sure that all children have the experiences they need to thrive. By building a community that supports the unique needs of each child and family, creating and increasing access to high quality early care and education, and surrounding each child and family with coordinated community resources, together DEPC and our communities can give children the very best opportunities they need to grow and learn.

We believe that all children and their families can reach their full potential when surrounded by a united and supportive community. To achieve this vision, DEPC strategically invests into the education system that supports children 0-8 and their families. This investment supports programs at DEPC and in partnering agencies throughout Nash and Edgecombe counties.


The Controller plays a key role in the organization which requires the individual to have strong analytical skills and problem-solving ability, excellent organizational and communication skills, and the ability to work independently and as part of a team. A seasoned professional with thorough knowledge of the principles, practices, techniques, and procedures utilized in not-for-profit accounting and effective business management, this role requires the individual to manage multiple tasks and processes simultaneously and adapt to a changing work environment. The ability to maintain strict confidentiality in all matters pertaining to personnel and operations management matters is essential.


The Controller is responsible for working independently to perform the accounting and reporting function for the DEPC under the direction of the Operations Director and supervises the Accounting Coordinator. This role performs technical accounting tasks, performs general ledger analysis and reconciliation, and prepares financial reports. The Controller ensures the accuracy of inputting and processing accounting data and reporting. In addition, this role measures and reports the cost of operation to the Operations Director and Executive Director and provides other financial and compliance services as directed.

Essential duties and related job expectation standards for the Controller include, but are not limited to:

Makes recommendations and implements effective policies and procedures to ensure proper accounting, reporting and internal controls are in place.

Follows policies and procedures, promoting productivity and efficiency while being attentive to deadlines and time pressures.

  • Ensures the implementation of accounting and finance policies and procedures in a timely manner.
  • Ensures the confidentiality of information.

Performs the following accounting services:

  • Reviews and approves all accounting source documentation, including but not limited to, accounts payable invoices, cash receipts, and journal entries.
  • Notifies staff of potential errors from above review.
  • Confirms cash availability prior to processing payments.
  • Prepares cost allocations and other journal entries as needed.
  • Bid insurance coverage for Director’s & Officer’s, Commercial Liability, Property, Employee Dishonesty and Workers’ Compensation every three years.
  • Oversees fixed asset management to include obtaining approval for the disposal of equipment.
  • Prepares monthly bank reconciliations in the accounting system.
  • Prepares Internal Revenue Service (IRS) Forms 1099 and 1096 as needed.
  • Creates standard and custom reports generated by Sage Fund Accounting.
  • Reviews auditor journal entries for accuracy, reconciling net assets to the auditor’s report by fund and fund type.
  • Prepares sales tax claims for refunds.
  • Exports data to NCPC for reporting purposes and coordinates information transfers to NCPC.
  • Maintains Sage Fund Accounting security and user accounts.
  • Set up and maintain custom reports required for preparation of annual financial statements and related footnotes and schedules.
  • Prepares the annual financial statements, footnotes and schedules.
  • Prepares the audit package, and for audits, as required by funder.
  • As requested, provides reports for information related to auditing, monitoring and other requests from external organizations.
  • Provides prompt follow-up to assist with resolution of accounting issues related to financial monitoring or audit findings.
  • Prepares general ledger account reconciliations that support balance sheet accounts.
  • Manages monthly and year-end closing processes in a timely and efficient manner.
  • Prepares timely and accurate financial statements, including balance sheet and expenditure reports (FSRs).
  • Ensures timely and accurate delivery of accounting and managerial information as needed.
  • Provides technical assistance on the telephone and/or on-site to providers as needed.
  • Provides financial assistance with business decisions, as needed.

Performs the following human resources services:

  • Criminal background and credit checks
  • W-9 and E-Verifications
  • Initial input of employee information into personnel database
  • Maintains personnel file to include initial employment information and all subsequent actions.
  • Maintains staff job descriptions and reviews for appropriate classification.
  • Maintain personnel changes to update payroll.
  • Reviews input, obtains approval and transmits payroll changes to payroll company
  • Bid benefits package at least every three years.

Performs compliance and other business functions including, but not limited to, the following:

  • Performs or assists with performing internal audits or similar functions.
  • Manages the preparation of IRS Form 990.
  • Prepares general ledger account reconciliations, in addition to those noted in accounting services.
  • Prepares IRS Form 941 reconciliations.
  • Provides technical assistance with resolution of accounting issues related to financial monitoring or audit findings.
  • Provides training and technical assistance on Sage Fund Accounting reporting functions (running reports, maintaining folders, charting, etc.) to operations staff.
  • Provides assistance in hiring and training fiscal staff.
  • Oversees the maintenance of the Accounting and Auditing policies and procedures manual.
  • Responsible for Finance Committee support to include notification of meetings, assistance with development of agenda and committee minutes.
  • Provides financial Board/Committee reports and financial data in annual reports.
  • Oversees the investment policy, Board/Committee requirements and advisor.
  • Performs or assists with monitoring of service activities.
  • Assist with the development of contracts agreements, as needed.
  • Oversees DEPC’s record retention process

Effectively interacts with all external customers including state agency representatives, auditors, and others.

  • Visibly supports and actively participates in carrying out DEPC’s mission, goals and objectives.
  • Promotes team building through participation and/or leadership at regular staff meetings.
  • Ensures effective overall communication and dissemination of information.
  • Provides effective financial technical assistance to staff to correct accounting deficiencies or to implement new programs as needed.
  • Deals effectively with individuals at all business levels and a variety of situations requiring tact, judgment and composure.

Informs the Operations Director regarding operations, issues, and needs of DEPC.

  • Assists with the development of the master budget and monthly review of expenditures compared to budget to ensure that expenditures and rates are accurate and appropriate.
  • Reviews monthly checklist and performs monthly review of audit trial balance by fund (for all funds) and consolidated trial balance for reasonableness and notifies directors of potential and actual errors.
  • Manages the operations budget.
  • Identifies problem areas and provides solutions in accounting-related areas.
  • Measures and reports results.
  • Advises Operations Director of concerns on a timely basis.
  • Identifies needed changes in financial policies and procedures and provides recommendations for effective solutions.

Identifies needed areas of self-improvement and actively pursues appropriate means and methods to increase effectiveness in those areas.

  • Effectively applies developmental training and constructive feedback.
  • Pursues self-study and continuing education in field of expertise.


To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

  • Bachelor's degree in Accounting or equivalent experience with a minimum of five years of progressively responsible professional experience in accounting
  • CPA preferred
  • Five (5) years accounting experience, two (2) years in a nonprofit environment, and two (2) years in a supervisory capacity, or an equivalent combination
  • General knowledge of GAAP (Generally Accepted Accounting Principles), including accounting rules and regulations promulgated by the Financial Accounting Standards Board (FASB)
  • Broad range of accounting knowledge, including experience with general ledger and accounts payable
  • Intermediate-level spreadsheet and word processing software skills to include creating finished documents that are professional in appearance
  • Supervisory experience

The target hiring salary for this position is $70,000 to $80,000 at this time. DEPC offers a strong, comprehensive benefits package and program for full-time employees.


Down East Partnership for Children has contracted with Capability Company Consulting to support the search process. Please send cover letter, resume, and contact information for three to five professional references to DEPCController@CapabilityCompany.com

Applications will be reviewed as they are submitted, beginning March 17, 2023. Early submission is encouraged.